| Outlook 2013 Action | Shortcut Hotkey |
| Switch to Mail. | CTRL+1 |
| Switch to Calendar. | CTRL+2 |
| Switch to Contacts. | CTRL+3 |
| Switch to Tasks. | CTRL+4 |
| Switch to Notes. | CTRL+5 |
| Switch to Folder List in Navigation Pane. | CTRL+6 |
| Switch to Shortcuts. | CTRL+7 |
| Switch to next message (with message open). | CTRL+PERIOD |
| Switch to previous message (with message open). | CTRL+COMMA |
| Move between the Navigation Pane, the main Outlook window, the Reading Pane, and the To-Do Bar. | CTRL+SHIFT+TAB or SHIFT+TAB |
| Move between the Outlook window, the smaller panes in theNavigation Pane, the Reading Pane, and the sections in the To-Do Bar. | TAB |
| Move between the Outlook window, the smaller panes in theNavigation Pane, the Reading Pane, and the sections in the To-Do Bar, and show the access keys in the Outlook ribbon. | F6 |
| Move around message header lines in the Navigation Paneor an open message. | CTRL+TAB |
| Move around within the Navigation Pane. | Arrow keys |
| Go to a different folder. | CTRL+Y |
| Go to the Search box. | F3 or CTRL+E |
| In the Reading Pane, go to the previous message. | ALT+UP ARROW or CTRL+COMMA or ALT+PAGE UP |
| In the Reading Pane, page down through text. | SPACEBAR |
| In the Reading Pane, page up through text. | SHIFT+SPACEBAR |
| Collapse or expand a group in the email message list. | LEFT ARROW or RIGHT ARROW |
| Go back to previous view in main Outlook window. | ALT+B or ALT+LEFT ARROW |
| Go forward to next view in main Outlook window. | ALT+RIGHT ARROW |
| Select the InfoBar and, if available, show the menu of commands. | CTRL+SHIFT+W |
| Find a message or other item. | CTRL+E |
| Clear the search results. | ESC |
| Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the view that you are in. | CTRL+ALT+A |
| Use Advanced Find. | CTRL+SHIFT+F |
| Create a Search Folder. | CTRL+SHIFT+P |
| Search for text inside an open item. | F4 |
| Find and replace text, symbols, or some formatting commands. Works in the Reading Pane on an open item. | CTRL+H |
| Expand search to include items from the current folder. | CTRL+ALT+K |
| Expand search to include subfolders. | CTRL+ALT+Z |
| Open the Flag for Follow Up dialog box to assign a flag. | CTRL+SHIFT+G |
| Delete the selected category from the list in the Color Categoriesdialog box. | ALT+D |
| Create an appointment. | CTRL+SHIFT+A |
| Create a contact. | CTRL+SHIFT+C |
| Create a Contact List. | CTRL+SHIFT+L |
| Create a fax. | CTRL+SHIFT+X |
| Create a folder. | CTRL+SHIFT+E |
| Create a Journal entry. | CTRL+SHIFT+J |
| Create a meeting request. | CTRL+SHIFT+Q |
| Create a message. | CTRL+SHIFT+M |
| Create a note. | CTRL+SHIFT+N |
| Create a Microsoft Office document. | CTRL+SHIFT+H |
| Post to this folder. | CTRL+SHIFT+S |
| Post a reply in this folder. | CTRL+T |
| Create a Search Folder. | CTRL+SHIFT+P |
| Create a task. | CTRL+SHIFT+K |
| Create a task request. | CTRL+SHIFT+U |
| Save (except in Tasks). | CTRL+S or SHIFT+F12 |
| Save and close (except in Mail). | ALT+S |
| Save as (only in Mail). | F12 |
| Undo. | CTRL+Z or ALT+BACKSPACE |
| Delete an item. | CTRL+D |
| Print. | CTRL+P |
| Copy an item. | CTRL+SHIFT+Y |
| Move an item. | CTRL+SHIFT+V |
| Check names. | CTRL+K |
| Check spelling. | F7 |
| Flag for follow-up. | CTRL+SHIFT+G |
| Forward. | CTRL+F |
| Send or post or invite all. | ALT+S |
| Enable editing in a field (except in Mail or Icon view). | F2 |
| Left align text. | CTRL+L |
| Center text. | CTRL+E |
| Right align text. | CTRL+R |
| Switch to Inbox. | CTRL+SHIFT+I |
| Switch to Outbox. | CTRL+SHIFT+O |
| Choose the account from which to send a message. | CTRL+TAB (with the focus on the To box), and then TAB to the Accounts button |
| Check names. | CTRL+K |
| Send. | ALT+S |
| Reply to a message. | CTRL+R |
| Reply all to a message. | CTRL+SHIFT+R |
| Reply with meeting request. | CTRL+ALT+R |
| Forward a message. | CTRL+F |
| Mark a message as not junk. | CTRL+ ALT+J |
| Display blocked external content (in a message). | CTRL+SHIFT+I |
| Post to a folder. | CTRL+ SHIFT+S |
| Apply Normal style. | CTRL+SHIFT+N |
| Check for new messages. | CTRL+M or F9 |
| Go to the previous message. | UP ARROW |
| Go to the next message. | DOWN ARROW |
| Create a message (when in Mail). | CTRL+N |
| Create a message (from any Outlook view). | CTRL+SHIFT+M |
| Open a received message. | CTRL+O |
| Delete and Ignore a Conversation. | CTRL+SHIFT+D |
| Open the Address Book. | CTRL+SHIFT+B |
| Add a Quick Flag to an unopened message. | INSERT |
| Display the Flag for Follow Up dialog box. | CTRL+SHIFT+G |
| Mark as read. | CTRL+Q |
| Mark as unread. | CTRL+U |
| Open the Mail Tip in the selected message. | CTRL+SHIFT+W |
| Find or replace. | F4 |
| Find next. | SHIFT+F4 |
| Send. | CTRL+ENTER |
| Print. | CTRL+P |
| Forward. | CTRL+F |
| Forward as attachment. | CTRL+ALT+F |
| Show the properties for the selected item. | ALT+ENTER |
| Create a multimedia message | CTRL+SHIFT+U |
| Create a text message. | CTRL+SHIFT+T |
| Mark for Download. | CTRL+ALT+M |
| Clear Mark for Download. | CTRL+ALT+U |
| Display Send/Receive progress. | |
| Create an appointment (when in Calendar). | CTRL+N |
| Create an appointment (in any Outlook view). | CTRL+SHIFT+A |
| Create a meeting request. | CTRL+SHIFT+Q |
| Forward an appointment or meeting. | CTRL+F |
| Reply to a meeting request with a message. | CTRL+R |
| Reply All to a meeting request with a message. | CTRL+SHIFT+R |
| Show 10 days in the calendar. | ALT+0 |
| Show 1 day in the calendar. | ALT+1 |
| Show 2 days in the calendar. | ALT+2 |
| Show 3 days in the calendar. | ALT+3 |
| Show 4 days in the calendar. | ALT+4 |
| Show 5 days in the calendar. | ALT+5 |
| Show 6 days in the calendar. | ALT+6 |
| Show 7 days in the calendar. | ALT+7 |
| Show 8 days in the calendar. | ALT+8 |
| Show 9 days in the calendar. | ALT+9 |
| Go to a date. | CTRL+G |
| Switch to Month view. | ALT+= or CTRL+ALT+4 |
| Go to the next day. | CTRL+RIGHT ARROW |
| Go to the next week. | ALT+DOWN ARROW |
| Go to the next month. | ALT+PAGE DOWN |
| Go to the previous day. | CTRL+LEFT ARROW |
| Go to the previous week. | ALT+UP ARROW |
| Go to the previous month. | ALT+PAGE UP |
| Go to the start of the week. | ALT+HOME |
| Go to the end of the week. | ALT+END |
| Switch to Full Week view. | ALT+MINUS SIGN or CTRL+ALT+3 |
| Switch to Work Week view. | CTRL+ALT+2 |
| Go to previous appointment. | CTRL+COMMA or CTRL+SHIFT+COMMA |
| Go to next appointment. | CTRL+PERIOD or CTRL+SHIFT+PERIOD |
| Set up recurrence for an open appointment or meeting. | CTRL+G |
| Dial a new call. | CTRL+SHIFT+D |
| Find a contact or other item (Search). | F3 or CTRL+E |
| Enter a name in the Search Address Books box. | F11 |
| In the Card or Business Card view of contacts, go to the first contact that begins with a specific letter. | SHIFT+letter |
| Select all contacts. | CTRL+A |
| Create a message that uses the selected contact as subject. | CTRL+F |
| Create a Journal entry for the selected contact. | CTRL+J |
| Create a contact (when in Contacts). | CTRL+N |
| Create a contact (from any Outlook view). | CTRL+SHIFT+C |
| Open a contact form that uses the selected contact. | CTRL+O |
| Create a Contact List. | CTRL+SHIFT+L |
| Print. | CTRL+P |
| Update a list of Contact List members. | F5 |
| Go to a different folder. | CTRL+Y |
| Open the Address Book. | CTRL+SHIFT+B |
| Use Advanced Find. | CTRL+SHIFT+F |
| In an open contact, open the next contact listed. | CTRL+SHIFT+PERIOD |
| Find a contact. | F11 |
| Close a contact. | ESC |
| Send a fax to the selected contact. | CTRL+SHIFT+X |
| Open the Check Address dialog box. | ALT+D |
| In a contact form, under Internet, display the E-mail 1information. | ALT+SHIFT+1 |
| In a contact form, under Internet, display the E-mail 2information. | ALT+SHIFT+2 |
| In a contact form, under Internet, display the E-mail 3information. | ALT+SHIFT+3 |
| Show or hide the To-Do Bar. | ALT+F2 |
| Accept a task request. | ALT+C |
| Decline a task request. | ALT+D |
| Find a task or other item. | CTRL+E |
| Open the Go to Folder dialog box. | CTRL+Y |
| Create a task (when in Tasks). | CTRL+N |
| Create a task (from any Outlook view). | CTRL+SHIFT+K |
| Open selected item. | CTRL+O |
| Print selected item. | CTRL+P |
| Select all items. | CTRL+A |
| Delete selected item. | CTRL+D |
| Forward a task as an attachment. | CTRL+F |
| Create a task request. | CTRL+SHIFT+ALT+U |
| Switch between the Navigation Pane, Tasks list, andTo-Do Bar. | TAB or SHIFT+TAB |
| Open selected item as a Journal item. | CTRL+J |
| Undo last action. | CTRL+Z |
| Flag an item or mark complete. | INSERT |
| Display the Format menu. | ALT+O |
| Display the Font dialog box. | CTRL+SHIFT+P |
| Switch case (with text selected). | SHIFT+F3 |
| Format letters as small capitals. | CTRL+SHIFT+K |
| Make letters bold. | CTRL+B |
| Add bullets. | CTRL+SHIFT+L |
| Make letters italic. | CTRL+I |
| Increase indent. | CTRL+T |
| Decrease indent. | CTRL+SHIFT+T |
| Left align. | CTRL+L |
| Center. | CTRL+E |
| Underline. | CTRL+U |
| Increase font size. | CTRL+] or CTRL+SHIFT+> |
| Decrease font size. | CTRL+[ or CTRL+SHIFT+< |
| Cut. | CTRL+X or SHIFT+DELETE |
| Copy. | CTRL+C or CTRL+INSERT |
| | NOTE CTRL+INSERT isn’t available in the Reading Pane. |
| Paste. | CTRL+V or SHIFT+INSERT |
| Clear formatting. | CTRL+SHIFT+Z or CTRL+SPACEBAR |
| Delete the next word. | CTRL+SHIFT+H |
| Stretch a paragraph to fit between the margins. | CTRL+SHIFT+J |
| Apply styles. | CTRL+SHIFT+S |
| Create a hanging indent. | CTRL+T |
| Insert a hyperlink. | CTRL+K |
| Left align a paragraph. | CTRL+L |
| Right align a paragraph. | CTRL+R |
| Reduce a hanging indent. | CTRL+SHIFT+T |
| Remove paragraph formatting. | CTRL+Q |
| Edit a URL in the body of an item. | Hold down CTRL and then click. |
| Insert a hyperlink. | CTRL+K |
| Open Print tab in Backstage view. | Press ALT+F, and then press P |
| To print an item from an open window. | ALT+F, press P, and then press F and press 1 |
| Open Page Setup from Print Preview. | ALT+S or ALT+U |
| To select a printer from Print Preview. | ALT+F, press P, and then press I |
| To Define Print Styles. | ALT+F, press P, and then press L |
| To open Print Options. | ALT+F, press P, and then press R |
| Start a send/receive for all defined Send/Receive groups with include this group in Send/Receive (F9) selected. This can include headers, full items, specified folders, items less than a specific size, or any combination that you define. | F9 |
| Start a send/receive for the current folder, retrieving full items (header, item, and any attachments). | SHIFT+F9 |
| Start a send/receive. | CTRL+M |
| Define Send/Receive groups. | CTRL+ALT+S |
| Open Visual Basic Editor. | ALT+F11 |
